Privacy and Data Protection Policy

  1. We (Mensa International, hereafter MIL) do not and shall not in any circumstance sell or give your personal data to third parties, unless required to by a court order or judgement. The only circumstances under which we may authorise third parties to process or store your data on our behalf are outlined below.
  2. Unless expressly advised to the contrary, we nonetheless reserve the right to mention you in the context of recommending your professional services to third parties if we believe that your services may be of interest or value to them.
  3. Consent to be added to our newsletter mailing list may be presumed in the absence of express instructions to the contrary if you are an existing customer of MIL or if you have voluntarily given your business card to a representative of MIL. This is in accordance with the General Data Protection Regulation (2016) [1] consideration (47) (p. 27) and Article 6 part 1. (f) (p. 119). Our mailing list data are stored on a third-party server.
  4. Consent to be included on our newsletter mailing list may be revoked by any subject at any time by expressing to MIL a wish to be removed or unsubscribed from it either in writing or by electronic communication from a verifiable source.
  5. Consent for us to retain any electronic, postal, telephone-based and live communications made to MIL, and / or notes or other records of these, analogue or digital, in the legitimate interest of our ability to efficiently serve your needs as a customer whether in the present or in the future, will be presumed in the absence of express instructions to the contrary at or after the time that the communications occur.
  6. Consent for us to retain such communications or records thereof may be revoked by any subject at any time by asserting in writing to MIL Media the right to be forgotten. In such circumstances, we will make every effort to permanently destroy all such records within a period not exceeding sixty (60) working days.
  7. If in the course of carrying out our services to you as a client we require access to log-in credentials including user names and passwords in order to gain entry to restricted-access areas of websites and other digital media applications on which you have assigned us to work, we shall exercise due care to protect these credentials from all third parties as well as from people who do not require access to them.
  8. We reserve the right to share data, where that is necessary, with a trusted book-keeping service and payroll provider.
  9. We reserve the right to outsource telephone answering duties to a trusted third-party call-minding service during our designated office lunch hour, Mondays to Fridays, approx. 1 p.m. – 2 p.m..
  10. We may on occasion outsource client work or client liaison duties to trusted individuals or companies not in our direct employment. These individuals / companies will have agreed to abide by our own privacy and data protection policy.
  11. Individuals with whom we have had contact have the right to request a copy of the personal data that we hold about them. In such cases, they will be required first to prove their identity in order to protect the true individuals regarding whom such requests are made. The time taken to process such requests will subsequently be charged at our standard hourly rate.
  12. Privacy by design is achieved by appropriate processes and regular annual training and refresher sessions for our staff to ensure that they are aware of the importance of keeping personal data private, whether the data belong to clients, business contacts, potential clients or anyone else. From April 30th 2018, all our directors as well as all our employees and any non-directly-employed parties represented in clause 10 above will be required to sign a non-disclosure agreement regarding client data to which they may have access in the course of carrying out their duties.
    This page was last updated on 10th May, 2018. Updates to this policy may be posted here from time to time.

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